Privacy policy

Privacy Policy

Our Committment to Privacy

Nextor Blue supports a strong privacy culture. This Privacy Policy forms part of our broader Terms & Conditions. It explains how we collect, use, disclose, secure and otherwise deal with the personal information of our members and other individuals who access Nextor Blue – whether in person, at Nextor Blue events, via this website or other channels we promote (such as social media pages and feeds).

Why we collect personal information, how we do it and what it includes:

Nextor Blue supports and delivers a range of products and services in the interest of dentistry and oral health in Romania. Our activities are well articulated on our website and include, but are not limited to:

• Membership activation
• Updating personal and practice information of our members
• Membership renewal
• Continuing professional development for members
• Advertising employment opportunities in the dental industry
• Events promotion and attendance
• Supporting volunteer initiatives
• Publications and subscriptions

We collect your personal information in a variety of ways, depending on the nature of a particular service and/ or how you’ve chosen to engage with us, including:

• Face to face contact
• Telephone calls
• Voice or image recordings
• Social media messages, posts or feeds
• Via the Nextor Blue website
• Electronic surveys
• Email correspondence
• Fax correspondence
• Postal correspondence
• Hard-copy forms

The personal information we collect relates directly to the nature of your engagement with us and may include:

• Contact details (who you are and how we can reach you)
• Relevant demographic details (such as your age and gender)
• Education information (such as your educational qualification and the name of the University you received your qualification from)
• Professional details (including your specialty)
• Employment details (including whether you are currently employed and the business details of your employer)
• Activities or areas of involvement with Nextor Blue (such as what you want to get out of your membership and what we are doing for you)
• Financial or payment related information

Some of the personal information we collect is considered sensitive information under privacy law, including:

1. Idiosyncratic information relevant to our activities (where, for example, it identifies your racial or ethnic origin or philosophical beliefs)

In most cases, we collect your personal information directly from you. Sometimes we may ask a contracted third party to collect it from you on our behalf (such as when you complete a survey).

There may also be specific lawful, operational or technical requirements to collect your personal information from someone other than you (such as when we verify your educational qualifications during a scholarship application process).

How we use your personal information, and to whom we give it

General

At the time of collecting your personal information, we endeavour to always explain what we need it for, how it will be used and to whom we may give it (via a Collection Statement on our hard-copy or web based forms, recorded message, verbally or by other means). Once your personal information has been collected, we do not otherwise use or disclose it except where we are required or authorized by law to do so.

Our ability to provide a service may involve sending personal information to a contracted third party. For instance, if you sign up to receive Nextor Blue publications, we will need to supply your mailing and other relevant contact details to the organisation that packages and delivers the publications to you.

From time to time, there may be a new purpose for which we would like to use or disclose the personal information we already have about you (for example, a research project, funding application, public awareness campaign or article featuring you). If this happens, we will ask your permission first.

Social Media

Nextor Blue supports using your preferred form of communication. If you choose to engage with Nextor Blue using our social media pages or feeds, please be aware that any personal information you supply in that arena may be:

1. Available for the user group to see (which may be a public or private group, depending on the social media platform being used)
2. Able to be “screen shot” and potentially downloaded by anyone in the user group and is, thus, uncontrolled
3. Subject to the privacy settings and privacy policy available on the relevant platform

Third Parties

Nextor Blue has contractual relationships with third parties who have visible privacy practices that align with our obligations under Romanian privacy law. These include:

Secure payment services

Our secure payment provider, Plati.online, is accessed via a gateway from Nextor Blue website. We use Plati.online’s Payflow service. Our service agreement articulates that privacy considerations are dealt with in accordance with Plati.online privacy policy.

Personal information collected and managed by Plati.online on our behalf is stored securely in Romania.

Surveys

Our survey services are provided by reputable suppliers including, but not limited to Survey Matters, and Survey Monkey. Surveys are most often conducted online, however may also be conducted over the telephone or by post.

All members are asked to consider participating in Nextor Blue surveys so that we can continue to offer meaningful and relevant services, as well as improve our practices to meet member expectations. Participation in any of Nextor Blue’s surveys is entirely optional and members are encouraged to familiarise with the privacy policy of the relevant survey supplier before providing any information – personal or otherwise.  

Links to other websites

Nextor Blue website may provide links to information, resources and services available on other websites. When you link to other websites, you are leaving Nextor Blue’s website and your personal information will be handled in accordance with the privacy policies of those websites.

We do not share your personal information with other websites and we do not track your external website browsing history.

Cookies

Nextor Blue website deploys cookies in a limited manner, in accordance with our Cookie Policy.

Information Security

General

Our Privacy Officer works to ensure that Nextor Blue staff observe best practice in their handling of personal information. The physical and technical security of personal information held by Nextor Blue is managed by our dedicated team.

Access to/amendment of your personal information

It is your right under EU privacy law to request access to the personal information we hold about you. It is also your right to request that we amend the information in cases where it is out-of-date, incomplete, incorrect or misleading.

If you are a member, you can access and amend your personal information (account details) by logging in to the members area of Nextor Blue website.

If your request relates to personal information not available to you through the members area, please contact us by telephone (+40 722 281 776) or by email (events@nextorblue.ro).

When you ask Nextor Blue for access to personal information, we may:

1. Ask you to verify your identity (to ensure you are the person to whom the information relates)
2. Lawfully refuse to provide you with access where the privacy rights of another person would be impinged.

We will aim to respond to requests for access and/ or amendment of personal information within 28 days of receiving the request.

Updates to our Privacy Policy

Nextor Blue will review and update this Privacy Policy as required to ensure that it accurately reflects our privacy practices.

** With respect to our members and other individuals that may engage with us from overseas: In acknowledgment of the rapidly changing face of global privacy, we are working to align our privacy program with the requirements of the European Union’s General Data Protection Regulation (GDPR).